EVENT TERMS AND CONDITIONS
The Event Terms and Conditions detailed below apply to all participants of ‘Chalo Ladakh Hero Banne” cycling event as well as attendees or riders (herein after called “Rider”) participating in any of Shanti Himalaya’s (“organiser”, “we”, “us”, “our”) cycling event.
Entry and Participation
The act of registering for the event, is taken as acknowledgement that each Rider accepts these Event Conditions.
No liability whatsoever shall attach to Shanti Himalaya, promoter, promoting organisation, event sponsor or any event official or member of the promoting organisation in respect of any injury, loss or damage suffered by the Rider in or by reason of the event, unless such injury, loss or damage is proven to be caused by the negligence of the aforementioned.
Riders are deemed to be on a private excursion on a public highway and the organisers take no responsibility for their conduct.
Each Rider accepts that the event they are entering is a non-competitive cycling event and is, in no way, a race of any kind but merely a personal challenge. No finishing times will be published.
Each Rider is fully responsible for their actions and personal belongings whilst attending the event. This includes whilst stay at Hotels / Camps, feed stations and during the ride itself. We do not accept responsibility for the actions of the participant nor the consequences of such actions.
Each Rider signing-on at Registration, on the day of an event, agrees that they are physically and mentally fit and capable of riding the distance they have chosen. If, during the event, they decide to change their route and distance, then all consequences of this action are theirs.
Riders will be notified prior to the event of the final details of the event by way of an email with attachments.
All goods and services, as detailed on the event website and/or the detailed information sent out to Riders before the event, included within the registration fee paid are indicative only and whilst we will endeavour to provide all goods and services to all Riders during the days of the event, we reserve the right to modify, amend, substitute or cancel as necessary for whatever reason.
Riders, Cycles and Cycling Equipment
It is mandatory that each Rider wear a safety approved cycling helmet or equivalent. Any Rider not wearing a helmet at the start of the ride, or seen not wearing a helmet during the ride, will not be allowed to take part or continue in the event.
The Rider confirms that the electric cycle/bike they are riding are to be returned to the organiser upon the finish of the Event.
Each Rider should wear adequate clothing and be suitably equipped to deal with adverse weather.
We may provide cycle mechanics to assist Riders with mechanical cycle issues day before the start of their ride at Leh. No mechanical support is provided after Riders leave the start line.
Each Rider acknowledges that no personal support vehicles are allowed to follow riders around their route.
Each Rider should obey any instructions given by all the Organisers & their staff thereof.
Health & Fitness
Before you set out to travel, it is advised that you check with the a practicing Docter / Hospital of repute, regarding your health and fitness since tours, hikes & treks require a certain level of physical fitness in Ladakh & other Indian Himalayan regions. Please notify the Organiser of any pre-existing medical condition and/or disability that may affect your ability to travel.
Travel Insurance :
It is advised that you have a valid travel insurance, personal accidental insurance and third party insurance before undertaking the tour & the ride, which should provide protection for the full duration of your tour to cover personal injury, death, medical expenses, repatriation expenses, helicopter rescue, air ambulance and basic coverage for baggage
No Rider insurance is provided by us.
Road Safety and Etiquette
All Riders must adhere to and obey the Highway Code, local Bylaws and laws.
Riders are requested to ride in single file where appropriate and no more than 2 abreast at any time. Riders should be aware of fellow cyclists and any other traffic.
Leave spaces between groups of cyclists to allow cars to overtake safely. Please always indicate your intention to stop or change direction.
Riders must be considerate to other road uses. Upon seeing other users, such as horse riders and walkers, Riders are required to slow down and pass with care. Where appropriate, Riders should stop and wait at the side of the route for other uses such as horse riders to pass safely.
Each Rider will be fully responsible for any fees or costs incurred or arising from an accident either involving or caused by the Rider. This includes, but is not exclusive to, fees from Police, Air Ambulance, Fire and Rescue and the Ambulance service. If the situation arises that Riders are not capable of making the decision to call the emergency services, the Riders agrees that a member of Shanti Himalaya or a member of the public may call for them. In this situation, the Riders still accepts the costs and consequences of such actions.
Refunds and Cancellation
We aim to be fair and transparent, to give the customer confidence in their booking and to be able to efficiently run and sustain the Event in Ladakh.
| Booking Terms: | |
| Days to Departure | Booking Amount |
| At the Time of Booking | 50% of the Event Participation Fees. |
| 30 Days or Less | Balance 50% or Full Participation Fees. |
| All Payments to be made by Bank Remittance / UPI to: | |
| Account Name | : Shanti Himalaya |
| Account No. | : 40741065717 |
| IFSC | : SBIN0011414 |
| Bank | : State Bank of India (Kishanpuri) |
| Cancellation & Refund: | |
| Days to Departure | Cancellation Policy |
| More than 60 Days | Full refund of the payment received. |
| 31-60 Days | 90% refund of the payment received |
| 21-30 Days | 50% refund of the payment received |
| 20 Days or Less | No Refund |
Please Note:
We reserve the right to cancel or postpone the event, due to extreme weather conditions, insufficient riders or circumstances outside of our control.
In such an occurrence, each Rider’s participation fee shall be refunded after deducting Rs. 5000 towards administration fee.
In case of Event Cancellation due to Covid 19 restrictions / lockdown of severest nature making travel to Ladakh impossible, each Rider’s participation fee shall be refunded after deducting Rs. 5000 towards administration fee.
TRAVEL TIPS
Ladakh is very safe, tourist friendly and cheering place. Still we recommend that you make few preparations which can make your tour even better and more memorable:
The Event Terms and Conditions detailed below apply to all participants of ‘Chalo Ladakh Hero Banne” cycling event as well as attendees or riders (herein after called “Rider”) participating in any of Shanti Himalaya’s (“organiser”, “we”, “us”, “our”) cycling event.
The act of registering for the event, is taken as acknowledgement that each Rider accepts these Event Conditions.
No liability whatsoever shall attach to Shanti Himalaya, promoter, promoting organisation, event sponsor or any event official or member of the promoting organisation in respect of any injury, loss or damage suffered by the Rider in or by reason of the event, unless such injury, loss or damage is proven to be caused by the negligence of the aforementioned.
Riders are deemed to be on a private excursion on a public highway and the organisers take no responsibility for their conduct.
Each Rider accepts that the event they are entering is a non-competitive cycling event and is, in no way, a race of any kind but merely a personal challenge. No finishing times will be published.
Each Rider is fully responsible for their actions and personal belongings whilst attending the event. This includes whilst stay at Hotels / Camps, feed stations and during the ride itself. We do not accept responsibility for the actions of the participant nor the consequences of such actions.
Each Rider signing-on at Registration, on the day of an event, agrees that they are physically and mentally fit and capable of riding the distance they have chosen. If, during the event, they decide to change their route and distance, then all consequences of this action are theirs.
Riders will be notified prior to the event of the final details of the event by way of an email with attachments.
All goods and services, as detailed on the event website and/or the detailed information sent out to Riders before the event, included within the registration fee paid are indicative only and whilst we will endeavour to provide all goods and services to all Riders during the days of the event, we reserve the right to modify, amend, substitute or cancel as necessary for whatever reason.
It is mandatory that each Rider wear a safety approved cycling helmet or equivalent. Any Rider not wearing a helmet at the start of the ride, or seen not wearing a helmet during the ride, will not be allowed to take part or continue in the event.
The Rider confirms that the electric cycle/bike they are riding are to be returned to the organiser upon the finish of the Event.
Each Rider should wear adequate clothing and be suitably equipped to deal with adverse weather.
We may provide cycle mechanics to assist Riders with mechanical cycle issues day before the start of their ride at Leh. No mechanical support is provided after Riders leave the start line.
Each Rider acknowledges that no personal support vehicles are allowed to follow riders around their route.
Each Rider should obey any instructions given by all the Organisers & their staff thereof.
Before you set out to travel, it is advised that you check with the a practicing Docter / Hospital of repute, regarding your health and fitness since tours, hikes & treks require a certain level of physical fitness in Ladakh & other Indian Himalayan regions. Please notify the Organiser of any pre-existing medical condition and/or disability that may affect your ability to travel.
It is advised that you have a valid travel insurance, personal accidental insurance and third party insurance before undertaking the tour & the ride, which should provide protection for the full duration of your tour to cover personal injury, death, medical expenses, repatriation expenses, helicopter rescue, air ambulance and basic coverage for baggage
No Rider insurance is provided by us.
All Riders must adhere to and obey the Highway Code, local Bylaws and laws.
Riders are requested to ride in single file where appropriate and no more than 2 abreast at any time. Riders should be aware of fellow cyclists and any other traffic.
Leave spaces between groups of cyclists to allow cars to overtake safely. Please always indicate your intention to stop or change direction.
Riders must be considerate to other road uses. Upon seeing other users, such as horse riders and walkers, Riders are required to slow down and pass with care. Where appropriate, Riders should stop and wait at the side of the route for other uses such as horse riders to pass safely.
Each Rider will be fully responsible for any fees or costs incurred or arising from an accident either involving or caused by the Rider. This includes, but is not exclusive to, fees from Police, Air Ambulance, Fire and Rescue and the Ambulance service. If the situation arises that Riders are not capable of making the decision to call the emergency services, the Riders agrees that a member of Shanti Himalaya or a member of the public may call for them. In this situation, the Riders still accepts the costs and consequences of such actions.
We aim to be fair and transparent, to give the customer confidence in their booking and to be able to efficiently run and sustain the Event in Ladakh.
| Booking Terms: | |
| Days to Departure | Booking Amount |
| At the Time of Booking | 50% of the Event Participation Fees. |
| 30 Days or Less | Balance 50% or Full Participation Fees. |
| All Payments to be made by Bank Remittance / UPI to: | |
| Account Name | : Shanti Himalaya |
| Account No. | : 40741065717 |
| IFSC | : SBIN0011414 |
| Bank | : State Bank of India (Kishanpuri) |
| Cancellation & Refund: | |
| Days to Departure | Cancellation Policy |
| More than 60 Days | Full refund of the payment received. |
| 31-60 Days | 90% refund of the payment received |
| 21-30 Days | 50% refund of the payment received |
| 20 Days or Less | No Refund |
We reserve the right to cancel or postpone the event, due to extreme weather conditions, insufficient riders or circumstances outside of our control.
In such an occurrence, each Rider’s participation fee shall be refunded after deducting Rs. 5000 towards administration fee.
In case of Event Cancellation due to Covid 19 restrictions / lockdown of severest nature making travel to Ladakh impossible, each Rider’s participation fee shall be refunded after deducting Rs. 5000 towards administration fee.
Ladakh is very safe, tourist friendly and cheering place. Still we recommend that you make few preparations which can make your tour even better and more memorable: